Privacy & Cookie Policy

Opportunity Green (hereafter ‘we’ or ‘us’) have created this Privacy Policy to set out how any personal data we may collect from you will be processed and used. This policy equally applies to Opportunity Green in its capacity as Secretariat to the Skies and Seas Hydrogen-fuels Accelerator (SASHA) Coalition, with specific information on related activities provided in this document.  

Please note that this policy may be amended as needed to stay up to date with our organisation’s activities or any changes to the applicable law, so please check back frequently. 

Personal data means any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly. 

Our practices at a glance:

In short, we only collect personal information as is necessary for the provision or administration of our activities as a charity. These activities include communicating on our work, communicating with contractors, funders and partners, or working with our employees. Data may be collected via email communications, during recruitment processes, and during event organisation.  

This Privacy and Cookie Policy outlines:

• What data we collect

• The legal bases

• How we use the data

• How long we keep it

• How we store it and delete it

• Whether we transfer it

• Our use of cookies

• Your rights

• Who to contact if you have a question or complaint.

If you have any queries regarding this policy or the use of your personal information, please contact our team at admin@opportunitygreen.org.

What data we collect

Communications

We may receive personal information during exchanges of emails or other methods of online communications (for example, social media). We also collect and use your information when you submit it to us via the contact form on our Opportunity Green website or when you use the information provided on our website to email one of our staff members. 

We may therefore receive the following personal data:

• Full name (first and last)

• Email address

• Information you may choose to send in the ‘message’ section of the website contact form or in the subject/ body of the email you send to a staff member

• Other personal data as you provide directly to us.

We collect this information on the basis of your consent when sharing or submitting this data. We will only process this data in order to respond to your query or comment. Your data will not be used for any other purpose, unless you request further information or specific assistance that requires us to use this data. 

Opting-in for communications updates: You may opt-in to receive communications updates from Opportunity Green. We will only process the information that you provide to us for the purpose of sending electronic updates on Opportunity Green activities. The updates may include newsletters, publication alerts or information on how you can get involved. 

We may therefore receive the following personal data: 

• Full name (first and last) 

• Affiliated organisation 

• Job title 

• Email address 

We collect this information on the basis of your consent when sharing or submitting this data. Your data will not be used for any other purpose other than for the communications updates you have requested. 

Communications related to the SASHA Coalition Website (www.sashacoalition.org)

Opportunity Green coordinates the SASHA coalition to support the use of green hydrogen and direct air capture in the shipping and aviation industries. In its capacity as Secretariat to the SASHA Coalition, Opportunity Green maintains a separate website at www.sashacoalition.org (SASHA Coalition website) and the information collected on this website is therefore considered separately in this policy. Opportunity Green collects some personal information via the SASHA Coalition website and, in accordance with the applicable data protection legislation, is the data controller.  

Contact forms and email communications: We will collect and use your information when you submit it to us via the contact form on the SASHA Coalition website or when you use the information provided on our website to email one of our staff members. 

We may therefore receive the following personal data: 

• Full name (first and last) 

• Email address 

• Information you may choose to send in the ‘message’ section of the website contact form or in the subject/ body of the email you send to a staff member 

• Other personal data as you provide directly to us. 

We collect this information on the basis of your consent when sharing or submitting this data. We will only process this data in order to respond to your query or comment. Your data will not be used for any other purpose, unless you request further information or specific assistance that requires us to use this data. 

Opting-in for communications updates: You may opt-in to receive communications updates from Opportunity Green in relation to the SASHA Coalition. We will only process the information that you provide to us for the purpose of sending electronic updates on SASHA Coalition activities. The updates may include newsletters, publication alerts or information on how you can get involved.  

We may therefore receive the following personal data: 

• Full name (first and last) 

• Affiliated organisation 

• Job title  

• Email address 

We collect this information on the basis of your consent when sharing or submitting this data. Your data will not be used for any other purpose other than for the communications updates you have requested. 

Donations 

We accept donations to fund our vital work via our website using the Donorbox platform. Donorbox privacy policy can be viewed here. For audit purposes, we collect the following information: 

• Full name (first and last) 

• Address 

• Contact details provided 

• Consent for gift aid  

• Financial date related directly to the donation 

Network Mapping

In order to better target our work activities, we may maintain contact lists using collect data from publicly available and respected, third-party sources to assess your interest in working with Opportunity Green, including potential interest in the SASHA Coalition. The kinds of information that we may collect could be name, employment details and publicly available contact details. This information will come from publicly available sources such as social networks, subscription services, news archives, public databases and other respected, third-party sources. 

Recruitment/HR

We will process any data you send us for recruitment purposes in relation to any vacancies that we advertise on our website (www.opportunitygreen.org/) or via another platform, for example Twitter or LinkedIn. We process this with your consent and/or our legitimate interest in researching our candidates and offering them positions. 

This may include, depending on the information provided by individual candidates: 

• Full name 

• Email address 

• Telephone number 

• Employment history 

• Sensitive personal data, including racial, ethnic, sexual, religious and/or disability information 

• Any other details in your CV or cover letter 

We process this data on the basis of your consent. We may also process additional data later in the recruitment process, which will be processed on the basis of your consent and/or employment contract, or where we have a legal obligation, or it is in the public interest to do so (such as for immigration or diversity monitoring purposes). 

Employee information is gathered via forms at the start of your employment. You are responsible for letting us know if any of the details you have shared with us (such as address or emergency contact person) have changed. All employee data is stored in a restricted access folder in SharePoint, which is only accessible to the People and Culture Manager, COO and CEO.  

Events

Should you be attending an event, in person or online, which is hosted by Opportunity Green (including in its capacity as Secretariat to the SASHA Coalition) or where Opportunity Green is acting as co-host of an event (including in its capacity as Secretariat to the SASHA Coalition) and has the responsibility of processing event participant data, data collected upon registration may be processed on one or more of the following platforms in order for us to administer the event effectively and send you communications relating to the event/s for which you have registered. 

• The Opportunity Green website 

• The SASHA Coalition website  

• Google 

• Microsoft 

• Zoom 

• Eventbrite 

Upon registration, we may ask for the following personal data: 

• Full name 

• Job title 

• Affiliated organisation or employer 

• Email address 

We process this data on the basis of your consent when registering for an event.  

The Legal Basis

In accordance with the UK General Data Protection Regulation (UK GDPR), the most frequent legal base we rely on for collecting and processing the data mentioned above is: 

• Your consent. You are able to remove your consent at any time. You can do this by contacting admin@opportunitygeen.org  

We acknowledge that there may be other circumstances in which alternate legal bases, as specified under the UK GDPR, apply.  

• We have a contractual obligation. 

• We have a legal obligation. 

• We have a vital interest. 

• We need it to perform a public task. 

• We have a legitimate interest. 

For example, we may process your personal data based on our legitimate interest to raise awareness on environment matters or to execute a contract. Personal data is never used for commercial purposes. 

How long we keep it

Communications

We will keep your personal data for as long as we need to and is reasonable in respect of the purpose for which the data was collected and/or processed. After this point we will either delete or anonymise the data.  

If you sign up to any communications updates we may send (for example, email updates, blog alerts or newsletters), we will keep your data for the duration of any contact or other relationship that you have with us, and for a maximum of two years afterwards. For the purposes of communication updates, examples of contact with us include when you open an email from us or engage with any of our campaigns on the Opportunity Green or SASHA Coalition website. 

Donations 

We keep financial donations data for a minimum of six years after the end of the financial year to which they relate1. Personal data is kept only as long as necessary to fulfil the purpose for which it was provided. 

Network mapping

We will keep your personal data for as long as we need to and is reasonable in respect of the purpose for which the data was collected and/or processed. After this point we will either delete or anonymise the data.

Employee Records 

• Personal details: Names, addresses, birth dates, and contact information 

• Employment contracts: Terms and conditions of employment, including any updates 

• Payroll records: Details about wages, overtime, bonuses, and deductions 

• Working time records: Hours worked, annual leave and sickness absence records  

We will keep these for 7 years after employment ends to comply with HMRC requirements and any potential audit needs. 

Recruitment/HR

We will keep data you send us in relation to vacancies for the duration of your application and up to one year following your application for the purpose of offering you further opportunities, unless you opt out of this. After this point we will delete or anonymise your data. 

If your application is successful, we will keep that information for longer together with your records of employment. For compliance purposes and to provide future employment reference, we will keep your employment records for six years after the end of your employment with us.  

Events

We will retain data collected upon registration for an event for a maximum period of one year but this will only be used in relation to event administration for the event/s you registered for. We will not contact you for future marketing purposes, unless you have consented or requested to receiving updates.

Storing your information

Your data will be stored on our systems. Our trusted cloud providers, which we may use to store your personal data, include Mailchimp and apps associated Google and Microsoft. We only use third-party service providers that are GDPR compliant. You can view Mailchimp’s Privacy Policy here, view Google’s Privacy Policy here,  Microsoft’s Privacy Policy here, and view SquareSpace Privacy Policy here. Please note that, although Mailchimp is based in the United States of America, it applies specific privacy standards to its users in the UK and EEA, in accordance with UK and EEA law. 

Opportunity Green uses reasonable administrative, technical, personnel and physical measures to safeguard personal information in its possession against loss, theft and unauthorised use or modification. While we strive to protect your personal information, you will understand that we cannot guarantee the security of any information transmitted to us over the internet. Therefore, please do not submit personal information to us online unless you accept the security risks of doing so. 

To delete your data, we will remove the relevant file(s) from our servers. 

Transferring your information

Opportunity Green will not use, share, rent or sell your information with/to any third parties except for auditing and cooperation purposes, for example, where we may show event attendee lists to funders or partners for the purpose of verifying that event took place. There may also be times we transfer personal data at the data holder’s request and with their full knowledge. For example, an individual may request to be put in contact with one of our external partners and consent to sharing their email with them. 

No data is stored or transferred outside of Europe, except in the case where we use a contracted data processor operating in accordance with the limited permissions for transfers of personal data to locations outside of the European Economic Area as listed in the United Kingdom’s Data Protection Act 2018. In addition, as some of our funders and partners are incorporated in the US, in order to perform obligations in relation to our grants or contracts, for example evidence of relevant work activities, we may share some data with US-based organisations. However, we will only share personal data with these organisations when necessary for our activities, and always require that these organisations demonstrate compliance with the relevant EEA and UK privacy standards. 

Our use of Cookies on the Opportunity Green and SASHA Coalition Websites

Cookies are small pieces of data that websites store on a device when you visit a website. Typically, these contain two pieces of information: a site name and unique user ID. All information these cookies collect is aggregated and anonymous. Cookies can improve a website visitors’ browsing experience because they help websites remember preferences and understand how people use different features. 

Both the Opportunity Green and SASHA Coalition websites are set up on Squarespace. Squarespace uses cookies to help these sites run effectively and provide the best experience for visitors. To learn about the exact cookies Squarespace places on visitors, please visit the Squarespace cookie guide here. 

In general, the Opportunity Green website and the SASHA Coalition website only use cookies: 

• That are strictly necessary to enable you to move around our websites or to provide certain basic features 

• To enhance the functionality of the website by storing your preferences 

• To help improve the performance of our website on your device. 

We require you to accept or decline certain cookies by accepting or declining our Cookie Consent Notice when first accessing these websites. By accepting and using our websites you consent to our use of cookies as updated from time to time and the cookies we use will be stored on your device (unless this functionality is rejected or disabled by your browser). You may access our Cookie Consent Notice to decline cookies at any time subsequently. 

Additionally, you may delete and block all cookies from any website, within your web browser settings if necessary. Please be aware that restricting or deleting cookies may impact on the functionality of the site. 

Opting Out of Cookies 

You can manage the cookies stored on your device as well as stop cookies from being installed on your browser. You can choose to accept or opt out of cookies at any time via the Opportunity Green or SASHA Coalition website. Please note that if you prefer to block some or all of the cookies we use, you might lose some of our websites’ functionalities. 

Your Rights

Under data protection law, you have rights including: 

• Your right of access – You have the right to ask us for copies of your personal information. 

• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. 

• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

• Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances. 

• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at admin@opportunitygreen.org if you wish to make a request. 

Complaints and Queries

If you wish to raise a complaint on how we have handled your personal data, you can contact us at admin.opportunitygreen.org and we will investigate the matter. 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s details: 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF 

Helpline number: 0303 123 1113 ICO  

Website: https://www.ico.org.uk